Answer

 

Purpose

This policy outlines the process by which the Library will charge a student account for the costs to replace a library resource.

 

Definitions

  • Charge:
    A notation on a College account indicating the item being charged and the reason for the charge.
  • Replacement:
    The resource or a similar item re-purchased by the College.
  • Cost:
    The combined cost of the replacement’s purchase and processing.
  • Damage:
    Damage is determined based on the comparable condition of a standard resource of a similar age. Water is often the cause of greatest damage to Library resources.

 

FAQ

  1. Students must provide their student number before an item can be borrowed.
  2. An image of the student and any other items on loan is viewed at the time of borrowing.
  3. An item on loan cannot be issued to another student without first being removed from the last borrower’s record.
  4. In each Library, a location for returning resources is defined and secured to prevent the resource being taken out before being accounted for by staff.
  5. Item loan periods can be viewed at https://ask.scotch.wa.edu.au

 

Quick Reference

Details

Subject to normal loan periods, the Library system will remind Junior School parents, Middle and Senior School students by email of an overdue book loan every two weeks. This means that there is a maximum of four email reminders before replacement charges are added to families' accounts. In addition, students receive in-class reminders from library staff. 

 

The Library system will remind Junior School parents, Middle and Senior School students by email of an overdue equipment loan weekly. Due to shorter loan periods, high cost and more frequent demand, equipment will be charged at the end of term if still more than one month overdue.

 

If a student has an overdue item longer than the normal loan period, then at the conclusion of that term a replacement charge will be added to their College account. At this time, the item is considered to have become the property of the student/parents. Charged items returned after the end of term will not be refunded. Students cannot simply purchase another copy of the resource and bring this in to replace the lost item. This is due to the fact that long-overdue resources are required to be replaced, and in the process, the Library will have borne this cost. If a damaged book has been returned to the library, library staff will make contact, send details, photographs and inform families that a charge will appear on their account in the next billing cycle. If equipment is returned damaged, Library staff will make contact, send details, photographs and inform families that a charge will appear on their account in the next billing cycle.

 

Parents may appeal an account charge by emailing the library (library@scotch.wa.edu.au) with their concerns.

 

We ask parents to consider that an overdue item at any other library would incur daily fees.

 

Date of policy approval 03/07/2019
Version Number 1.1
Policy Contact Bradley Tyrrell - Head of Library, Information and Research Services
Policy review date 03/07/2019

 

 

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