Q. How do I run overdues in Oliver at Scotch? [ILT]
Answered By: Kate Flowers Last Updated: Jan 23, 2020 Views: 43
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Answer
Scotch Library overdue notices are run accordingly:
- Junior School - students receive a printed overdues slip during their Library borrowing lesson and parents are emailed on a fortnightly basis on a Monday.
- Middle School - students are emailed on a fortnightly basis on a Monday and parents receive an email copy of Notices 4 and 5.
- Senior School - students are emailed on a fortnightly basis on a Thursday and parents receive an email copy of Notices 4 and 5.
How to send overdue notices via email:
- Log into the Oliver
OPAC
- Click on the ‘Management’ button
- Click on ‘Circulation’
- Click on ‘Overdues’
- Select the notice that you want to run
- For JS/MS overdues you may need to double check the Borrower Selection hasn't been changed. You can select one of the following combinations:
- Campus=Scotch Junior Middle, Borrower Type=Student, and Year=6-8 or K-5 (hold command key to select multiple years)
- Loan Category=SCT 6-8 or SCT K-5, Campus=Scotch Junior Middle, and Borrower Type=Student)
- For JS/MS overdues you may need to double check the Borrower Selection hasn't been changed. You can select one of the following combinations:
- Click ‘View’ to check what students are being charged for (ie. no leftover charges from 2015).
- If necessary, return to Circulation Desk to fix any discrepancies (ie. change due date on a book for a student who is away on exchange (email student with details about this) or change a staff member into the correct ‘Borrower Type')
- Click ‘List’
- Select the notice that you want to run again
- Click ‘Run’
- Click ‘List’ to return to Overdues home page
- The notices you have run today will now have two plus signs next to them (++)
How to print overdue slips/lists for classes:
- Log into the
OPAC
- Click on the ‘Management’ button
- Click on ‘Circulation’
- Click on ‘Overdues’
- Select either ‘SCTJS_Print Class Overdues’ or ‘SCTMS_Print Class Overdues’
- Under ‘Borrower Selection’ click ‘Edit’
- Clear anything in the ‘Any Words’ field
- Select ‘Roll Class’, ‘Branch’ and ‘Borrower Type’
- Click ‘Save’
- Click ‘View’ to preview the overdue lists or click ‘Run’ to download the results in a Word document and print them (Note: Viewing the results may not show them arranged alphabetically by surname but they will print in alphabetical order)
- The notices you have run today will now have two plus signs next to them (++)
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