Q. How do I setup Rules in Outlook?
Microsoft Outlook allows for the user to set up rules in regards to where emails are stored once received. These are useful as you can define a rule that stores all emails from a certain person to a certain folder. Below are the steps you will take in order to setup such a rule.
- Open Microsoft Outlook .
- Click Outlook in the top left and then Preferences.
- Select Rules.
- Click on the + sign.
- Add your Conditions. These will need to be met in order for the email to be stored somewhere. For example, From is library@scotch. This rule will now only be initiated if an email from library@scotch is sent to you. If you have multiple conditions for one rule, All of the conditions must be met in order for the rule to be executed.
- Is refers to the exact spelling/email address entered.
- Contains refers to if the person sending/subject contains those words.
- Add the Do the Following section. This section will perform a process once the condition that you sent is met. For example, if an email is received from library@scotch, move it to the folder 'Library'.
- If needed, fill out the Except If section. This section adds another condition that if met, the rule will not be used. For example, if you want all emails from library@scotch to be sorted into one file, but, emails that have the subject as 'loan' into another folder, you can add a Except If rule that these are sorted under a different rule.
- Click OK and now this rule has been implemented.
- If you have any trouble implementing your rules, please contact the Tech Centre.