Answer

A resource box is useful for when there is a bulk loan that will be reused. It saves a lot of time because you don't have to scan every individual book to return or issue. 

Resource Boxes – on loan to a teacher

  1. A book is added to a resource box
  2. At this stage, the book is attached to the box and listed in the box contents, but it is considered status Available by Oliver.
  3. In the OPAC, it will have a green tick (Available). There is no indication that this book is currently in a Resource box, even in the More Details or All Copies window.
  4. The Resource Box is loaned to a teacher
  5. The Resource Box and all items attached to it appear under the teacher’s name.
  6. In the OPAC, the books will have a red cross (No copies available) or an orange tick (copies available at other campuses). But there is no indication that this book is currently in a Resource box, even in the More Details or All Copies window.
     

For Example:

Cyclone Tracy has been added to the resource box SCT Year 6 Classroom Library D, as seen in Cataloguing -> Resource Boxes -> SCT Year 6 Classroom Library D


 

In the OPAC, it’s listed as Available at other branches and our copy is status On Loan. Although, there is no indication in the OPAC that it is in a Resource Box. 

It also appears in Circulation under the name of the teacher the box was loaned to.

When the box is to be returned, we scan the Resource Box barcode and a message appears:

If we tick Yes, another message appears:

If we tick No, all books attached to this resource box will be returned, but remain attached to the resource box record.

If we tick Yes, all books will be returned and removed from the resource box record record.

OR

When the box is to be returned, we scan the Resource Box barcode and a message appears:

If we tick No, a message appears and asks us to select which books to return from the resource box. Any books NOT selected will still be in the teacher’s name, even if the Resource Box is not.

If a resource box is to be swapped directly from one teacher to another, we can enter the resource box barcode into the Issues screen. A message will appear:

If we tick Yes, it will only issue the Resource Box to the teacher. It will not issue the books attached to that resource box record. They will remain in the previous teachers’ name until the Resource Box and all items in the box are automatically returned, or the individual item is returned.

Therefore, when swapping resources boxes from one teacher another they must be returned in the Returns screen, then issued in the Issues screen.

 

Resource Boxes – not on loan to a teacher

  1. A book is added to a resource box
  2. At this stage, the book is attached to the box and listed in the box contents, but it is considered status Available by Oliver.
  3. In the OPAC, it will have a green tick (Available). There is no indication that this book is currently in a Resource box, even in the More Details or All Copies window.

Example:

Baby Wombat’s Week has been added to the resource box SCT ELC  Kindy Class Library, as seen in Cataloguing -> Resource Boxes -> SCT ELC  Kindy Class Library

But in the OPAC, it is listed as Available

 

When a student wants to borrow this book, a message will appear:

If we tick Yes, it will now appear as Status: On Loan in the OPAC

When the book is returned, a message will appear:

If the book has been physically returned to the Resource Box (in this example, the Kindy class), we click the cross for NO (we do not want to mark the book as not being in the container).

If the book has been returned to the Library, we click the tick for YES (we do want to mark the book as not being in the container).

This will show in the box contents, as seen in Cataloguing -> Resource Boxes -> SCT ELC  Kindy Class Library

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