Q. How do I process overdues in Middle School Library? [ILT]
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Answer
Middle School Overdues Printed
Title: SCT MS Equipment
Sent: Weekly
- Go to Circulation
- Got to Overdues and list.
- Choose SCT MS Equipment
- Click ‘Run’ button – a report will be generated
- Following the run, print the report and follow up with students in person.
Middle School Overdues Emailed to Students
NB: Oliver does not count weekends, term breaks or any holidays (including in-term) in the ‘Days overdue’ count in the setup fields. This is why, for example, the SCT JMS_1st Reminder Student has ‘Days overdue’ set to 10. Two weeks = 2 x 5 days.
NB: Any changes to these overdue sets should only be made after consultation with any Library staff potentially affected i.e JS or MS IRS and including Kate Flowers.
Title: SCT MS 1st Reminder Student
Sent: Weekly
- Go to Circulation
- Got to Overdues and list.
- Choose SCTMS_1st Reminder Student
- ‘View’ the overdues and check for anomalies, such as chargers or year group texts that need renewing.
- Click ‘Run’ button – one email will be sent to each borrower.
- Following the run, there will be a delay (the larger the number, the longer the delay), then the number of emails sent will be added to the summary.
Title: SCT MS 2-4 Weeks Student
Sent: Weekly
- Go to Circulation
- Go to Overdues and list.
- Choose SCTMS_2-4 Weeks Student
- ‘View’ the overdues and check for anomalies, such as chargers or year group texts that need renewing.
- Click ‘Run’ button – one email will be sent to each borrower.
- Following the run, there will be a delay (the larger the number, the longer the delay), then the number of emails sent will be added to the summary.
Title: SCT MS 4-6 Weeks Student
Sent: Weekly
- Go to Circulation
- Go to Overdues and list.
- Choose SCT MS_4-6 Weeks Student
- ‘View’ the overdues and check for anomalies, such as chargers or year group texts that need renewing.
- Click ‘Run’ button – one email will be sent to each borrower.
- Following the run, there will be a delay (the larger the number, the longer the delay), then the number of emails sent will be added to the summary.
Title: SCT MS 6+ Weeks Student
Sent: Weekly
- Go to Circulation
- Go to Overdues and list.
- Choose SCTMS_6+ Weeks Student
- ‘View’ the overdues and check for anomalies, such as chargers or year group texts that need renewing.
- Click ‘Run’ button – one email will be sent to each borrower.
- Following the run, there will be a delay (the larger the number, the longer the delay), then the number of emails sent will be added to the summary.
Title: SCT MS Student WEEK 8 CHARGE PENDING
Sent: Second-last week of term
Final warning to parents, after students have had at least eight reminders and parents have received a mid-term warning of possible charges.
- Go to Circulation
- Go to Overdues and list.
- Choose SCT MS Parent WEEK 8 CHARGE PENDING
- Click Edit button on upper left
- Edit ‘Due between dates’
- If you are at the end of Term 2, the ‘from’ date will be two weeks after the start date of the previous Term 4.
- The ‘to’ date will be two weeks after the beginning of the current term.
- ‘View’ the overdues and check for anomalies, such as chargers or year group texts that need renewing.
- Click ‘Run’ button –because this is an email list to notify parents, one email will be sent to each borrower’s parent.
- Following the run, there will be a delay (the larger the number, the longer the delay), then the number of emails sent will be added to the summary.
Middle School Overdues Emailed to Parents
Title: SCT MS Parent W4 WARNING
Sent: In Mid-term
This is sent in mid-term to parents of students who still have books outstanding from the previous term. A warning, it is intended to prompt returns and reduce the substantial effort, time and potential confrontation involved in auditing and checks.
- Go to Circulation
- Go to Overdues and list.
- Choose SCT MS Parent W4 WARNING
- ‘View’ the overdues and check for anomalies, such as chargers or year group texts that need renewing.
- Click ‘Run’ button –because this is an email list to notify parents, one email will be sent to each borrower’s parent.
- Following the run, there will be a delay (the larger the number, the longer the delay), then the number of emails sent will be added to the summary.
Title: SCT MS Parent WEEK 8 CHARGE PENDING
Sent: Second-last week of term
Final warning to parents, after students have had at least eight reminders and parents have received a mid-term warning of possible charges.
- Go to Circulation
- Go to Overdues and list.
- Choose SCT MS Parent WEEK 8 CHARGE PENDING
- Click Edit button on upper left
- Edit ‘Due between dates’
- If you are at the end of Term 2, the ‘from’ date will be two weeks after the start date of the previous Term 4.
- The ‘to’ date will be two weeks after the beginning of the current term.
- ‘View’ the overdues and check for anomalies, such as chargers or year group texts that need renewing.
- Click ‘Run’ button –because this is an email list to notify parents, one email will be sent to each borrower’s parent.
- Following the run, there will be a delay (the larger the number, the longer the delay), then the number of emails sent will be added to the summary.
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