Middle School Overdues Printed

Title: SCT MS Equipment

Sent: Weekly

1. Go to Circulation
2. Got to Overdues and list.
3. Choose SCT MS Equipment
4. Click ‘Run’ button – a report will be generated
5. Following the run, print the report and follow up with students in person.

Middle School Overdues Emailed to Students

NB: Oliver does not count weekends, term breaks or any holidays (including in-term) in the ‘Days overdue’ count in the setup fields. This is why, for example, the SCT JMS_1^st Reminder Student has ‘Days overdue’ set to 10. Two weeks = 2 x 5 days.

NB: Any changes to these overdue sets should only be made after consultation with any Library staff potentially affected i.e JS or MS IRS and including Kate Flowers.

Title:    SCT MS 1^st Reminder Student

Sent:    Weekly

1. Go to Circulation
2. Got to Overdues and list.
3. Choose SCTMS_1^st Reminder Student
4. ‘View’ the overdues and check for anomalies, such as chargers or year group texts that need renewing.
5. Click ‘Run’ button – one email will be sent to each borrower.
6. Following the run, there will be a delay (the larger the number, the longer the delay), then the number of emails sent will be added to the summary.

 

Title:    SCT MS 2-4 Weeks Student

Sent:    Weekly

1. Go to Circulation
2. Go to Overdues and list.
3. Choose SCTMS_2-4 Weeks Student
4. ‘View’ the overdues and check for anomalies, such as chargers or year group texts that need renewing.
5. Click ‘Run’ button –  one email will be sent to each borrower.
6. Following the run, there will be a delay (the larger the number, the longer the delay), then the number of emails sent will be added to the summary.

 

Title:    SCT MS 4-6 Weeks Student

Sent:    Weekly

1. Go to Circulation
2. Go to Overdues and list.
3. Choose SCT MS_4-6 Weeks Student
4. ‘View’ the overdues and check for anomalies, such as chargers or year group texts that need renewing.
5. Click ‘Run’ button –  one email will be sent to each borrower.
6. Following the run, there will be a delay (the larger the number, the longer the delay), then the number of emails sent will be added to the summary.

 

Title:    SCT MS 6+ Weeks Student

Sent:    Weekly

1. Go to Circulation
2. Go to Overdues and list.
3. Choose SCTMS_6+ Weeks Student
4. ‘View’ the overdues and check for anomalies, such as chargers or year group texts that need renewing.
5. Click ‘Run’ button –  one email will be sent to each borrower.
6. Following the run, there will be a delay (the larger the number, the longer the delay), then the number of emails sent will be added to the summary.

 

Title:    SCT MS Student WEEK 8 CHARGE PENDING

Sent:  Second-last week of term

Final warning to parents, after students have had at least eight reminders and parents have received a mid-term warning of possible charges.

1. Go to Circulation
2. Go to Overdues and list.
3. Choose SCT MS Parent WEEK 8 CHARGE PENDING
4. Click Edit button on upper left
5. Edit ‘Due between dates’
   1. If you are at the end of Term 2, the ‘from’ date will be two weeks after the start date of the previous Term 4.
   2. The ‘to’ date will be two weeks after the beginning of the current term.
6. ‘View’ the overdues and check for anomalies, such as chargers or year group texts that need renewing.
7. Click ‘Run’ button –because this is an email list to notify parents, one email will be sent to each borrower’s parent.
8. Following the run, there will be a delay (the larger the number, the longer the delay), then the number of emails sent will be added to the summary.

 

Middle School Overdues Emailed to Parents

Title:    SCT MS Parent W4 WARNING​

Sent:    In Mid-term

This is sent in mid-term to parents of students who still have books outstanding from the previous term. A warning, it is intended to prompt returns and reduce the substantial effort, time and potential confrontation involved in auditing and checks.

1. Go to Circulation
2. Go to Overdues and list.
3. Choose SCT MS Parent W4 WARNING​
4. ‘View’ the overdues and check for anomalies, such as chargers or year group texts that need renewing.
5. Click ‘Run’ button –because this is an email list to notify parents, one email will be sent to each borrower’s parent.
6. Following the run, there will be a delay (the larger the number, the longer the delay), then the number of emails sent will be added to the summary.

 

Title:    SCT MS Parent WEEK 8 CHARGE PENDING

Sent:  Second-last week of term

Final warning to parents, after students have had at least eight reminders and parents have received a mid-term warning of possible charges.

1. Go to Circulation
2. Go to Overdues and list.
3. Choose SCT MS Parent WEEK 8 CHARGE PENDING
4. Click Edit button on upper left
5. Edit ‘Due between dates’
   1. If you are at the end of Term 2, the ‘from’ date will be two weeks after the start date of the previous Term 4.
   2. The ‘to’ date will be two weeks after the beginning of the current term.
6. ‘View’ the overdues and check for anomalies, such as chargers or year group texts that need renewing.
7. Click ‘Run’ button –because this is an email list to notify parents, one email will be sent to each borrower’s parent.
8. Following the run, there will be a delay (the larger the number, the longer the delay), then the number of emails sent will be added to the summary.