A naming convention for groups, files, teams in systems like Office365, Mathspace, or any number of online apps like Quizlet, Socrative, Verso and many more is important for a number of reasons. This FAQ will refer to all of these objects as documents, even though it may be an Office365 Team, a OneNote, a class in Mathspace, a SEQTA Programme or possibly even a document.

Quickly identifying a document you have created in an online system is critical. Just as critical is the ability for other staff and colleagues to be able to identify that document.

By identify we invariably mean by:

  • The group to which it is relevant - a class; a year group; a house; a curriculum group.
  • The calendar or academic year to which it is relevant
  • The subject; topic of focus; purpose
  • The owner; person responsible


Something important to be aware of - punctuation characters may look nice in a naming convention, but they cause inordinate trouble in many cases. This is because at a systems programming level punctuation like "*" and "%" have powerful meaning and potentially devastating effect. Punctuation must be used sparingly in document names.


The characters listed in this table can NEVER be used in a document name:


The characters listed in the table below CAN be used, but you are advised to restrict the punctuation characters to those Highlighted in Green:


Naming in Office 365:

If you create a shared document like a 365 OneNote Notebook, 365 Team or 365 Word document, (probably shared with students at a class level) then an appropriate naming convention is:

ClassCode Subject TeacherName Year


Examples would be:

8SCI.2 Science Robinson 2018                                                                                           Toby Robinson's Year 8 Science Team

11MAS.S1 Maths Specialist Reyhani 2018                                  Shirin Reyhani's Year 11 Specialist ATAR OneNote Notebook


Note: A OneNote Class Notebook name is a special case and CANNOT contain a "." (period). 


Variations of this naming convention can be used for course development, staff collaboration and staff development documents. In some cases, a teacher name may not be necessary:

Year 9 Course Planning English 2018

Teaching Resources Design Scotti 2017


Naming in Mathspace:

For an assessment class in Mathspace it is generally not necessary to include the subject. In that case the naming convention in Mathspace reduces to:

ClassCode TeacherName Year


Examples would be:

06MAT.2 Campbell 2017                                                                         Mike Campbell's 2017 Year 6 Math Class

11MAA.S2 Kelly 2018                                                         Martyn Kelly's 2018 Year 11 Applications ATAR Class


Naming a SEQTA Programme:

For a SEQTA programme there is no specific class code, but a subject association. For Year 11 and 12 there is an [optional] clarification with the course type, ATAR, GEN, VET and DP:


YearGroup Subject [Course] Year


Examples would be:

Year 10 Science 2018

Year 12 Maths Specialist ATAR 2018

Year 11 Cert IV Business VET 2018

Year 11 Physics DP 2018


Naming a KOGNITY class:

This naming convention is defined and implemented by Kognity:


GraduatingYear Subject IBLevel Code


Examples would be:

2019 Language and Literature HL P1                          Language and Literature (Y11 in 2018) - P1 class (@PLC)

2018 Biology SL S1                                                                         Biology SL (Y12 in 2018) - S1 class (@Scotch)



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