Q. How to use Premier Pro Team Projects with Proxies and OneDrive [STUDENT]
Video Tutorial is linked at the bottom
Joining the Adobe Project Team
You will receive a notification from Creative Cloud to join a Project Team.
If you miss it, it will be in the notifications tab within Creative Cloud. Once you see the notification, you can click “Accept”.
Adding the project files needed by Premier Pro
Download Teams if not installed already.
Make sure you have signed into OneDrive and Teams.
Open Teams and go to the Team with your group name.
Select Sync.A pop up will appear, select Allow.
If this does not work, select Open in SharePoint, then click Sync and then click Allow
This will place a folder in your Home Folder, which can be accessed through Finder.
In finder click on “Go” in the top menu bar and select “Home” from the drop-down menu.
The folder will be synced inside a folder called “PLCScotch”, which is different to OneDrive – PLCScotch.
You can drag the PLCScotch file into your favourite’s panel, for easy access.
Open PLCScotch, then open the folder with the Team’s name. You should see two folders “Proxies” and “Source”.
When first opening the Team Project
You will need to open a Team project to start work in Premier Pro. The option to open a Team project will be on the Home Page of Premier Pro.
This will opwn a second window. Select your project and click open.
This will open the Project and the Creating of proxies can occur. Only one student should need to do this, unless there are large multiple files needed.
To create a proxy, you will need to do a quick set up first.
You will need to go to File and select “Team Project settings”.
Go to Ingest and check the Enabled box to show all the Ingest settings.
Make sure your “Ingest Action” is set to “Create Proxies” from the drop-down menu.
For ease of set up, leave the Preset option as “H.264 Low Resolution Proxy”. You will need to Change the Proxy destination from Creative Cloud, to the Proxies folder in the Teams folder you Synced through OneDrive.
The location of the Proxies will usually be /Users/<username>/PLCScotch/<Teams name>/Proxies
Open Media Browser in Premier Pro and navigate to the Source and Proxies Folders. If you right click/two finger click on them, you can add them to favourites, so you do not need to continually navigate to it.
Place the video files you wish to add to your project into the source folder. Let them upload to OneDrive.
Make sure the Ingest box has been ticked. The Ingest box is located next to the drop down menu in media browser.
The following needs to be done while the laptop is connected to power. This can be done overnight while the laptop is on and powered.
Add the video files to the project and this will automatically open media encoder and start creating the proxies. It will automatically start saving to OneDrive if you have followed the set up for the Ingest settings.
Premier Pro will automatically link the source files and Proxies. You do not need to link them yourself.
You will need to now follow the Syncing Folders section for Proxies to work.
“Proxies” and “Source” are the two required files that Premier Pro needs to use proxies, which are low-resolution stand-in files for your high-resolution videos.
Please note: If you delete anything from the SharePoint (Teams) files, it can be recovered so long as you email firstname.lastname@example.org within 30 days of deleting the files.
The Tech Centre will also know who has deleted the folders/files.
For Premier Pro to use proxies automatically, you will need to Un-Sync the Sources folder. This does not mean delete it in finder. You will need to Un-Sync in OneDrive.
If you have been tasked with creating proxies, do not Un-Sync the source folder until you have created the Proxies
Click on the OneDrive icon in the top bar.
Click Help & Settings. Then click Preferences.
Click Account in the new Window that pops up and select “Choose Folders”
Uncheck the Source file and click ok.
This will automatically delete the source files from the Laptop while leaving the file saved to OneDrive, to be made available to access again at the time of rendering.
You will have to go back into the “Choose Folders” settings and check the Source folder for Premier Pro to automatically use the full resolution videos in the final render.
Syncing project changes
When a project has been edited, such as a video has been added, or a transition added, the student who made the changes will have to “share” the change.
Under the editing tab there is a Window in the bottom left-hand corner. You will need to make sure the Team Project is selected.
There are two arrows which you can share and download the changes that have been made. The screen shot below displays what these arrows look like.
When a student wants to save what they have done in the project they will select “Share my changes”. Other students will receive a notification that a change has been made.
They will click “Get changes” and all the edits made to the project will be downloaded to their machine.
When sharing the changes, the student can write a short description on what they have done.
Relinking the files
When other students open the Team Project, all of the files associated will have a question mark in the thumbnails because Premier Pro can’t find the files.
- Double Click on the video file with the question mark.
- It will list all the files missing. Select one of the files and then click “New Media Mapping…” on the bottom left-hand corner.
- Navigate to the file location and select the one you want to replace.
Rendering the project
When it is time to render, the student who is performing the rendering will need to re-Sync the Source file in OneDrive. Following the same process before, you go to the OneDrive app and open the preferences, as before. Check the Source file, so a tick is next to it and click ok.
When you open Premier Pro to do the render, Premier Pro will use the source files instead of the Proxies. This is an automatic process.
Remember: OneDrive will need to download the source videos before the final render can complete. Make sure you have enough space on your hard drive to do this.
Important things to remember
- Remember to Un-sync the source folder when you are not rendering or ingesting footage, otherwise Premier Pro will use the full-sized videos, which will increase the stress put on the laptop during editing.
- Don’t forget to re-sync the source folder before rendering, as you do not want low quality video to be used in the final render. Make sure you have enough storage on your laptop to download the video files before re-syncing.
- Premier Pro’s use of Proxies is automatic. No settings in the Application needs to be changed to turn the use of Proxies on or off. It all depends on if the Source file is synced to the laptop or not.
- With this system, all team members have access to the same version of the project. The issue of one person holding all the files and being absent will not affect workflow, as everything is stored online, providing changes made in Premier Pro are shared regularly.
- Do not to create your own Premier Pro Team Project, as the owner of the project is difficult to change.
- Syncing OneDrive folders to a Laptop will take up space as these files are stored locally. This should be kept in mind when re-syncing source folders, as these files can be large. Only the team member ingesting footage into Proxies or performing the final render should have the source file synced.
- If you have a data limit at home and have volunteered to Ingesting footage to OneDrive, you can disconnect your laptop from your home internet and let the files save locally to your machine. Once you return to the school and join the school network, OneDrive will automatically start to upload the new files to the OneDrive server for everyone else to Sync to their computers.